Fetch attendees by company or personal number
Look up shareholders and organisations against the population and company registers. No manual entry — names, addresses and ownership structure flow straight into the attendee list.
Plan, run and follow up on meetings in one continuous flow. The AGM has its own tools that make it easy: fetch attendees by personal or company number, register attendance via link, and sign the minutes with BankID when the meeting ends.
Meetings view with upcoming and past meetings, status and agendas
More than a meeting. An event that has to be right.
The AGM is where shareholders make the big decisions — and where the documentation has to hold up. Strictboard ships with a complete AGM workflow: notice, registration, attendee list with proxy and voting power, agenda with proposed resolutions, live voting, signing of the minutes, and sharing afterwards. No spreadsheets. No email threads.
Swedish company law sets requirements that are easy to miss in the moment. Most of them can be computed automatically.
Quorum counts against the total number of directors, not the number invited or the number who usually attend. A board of five needs three present, even if one seat is effectively vacant.
A director with a conflict of interest in a matter does not count as present for the quorum test. A board of three where one is conflicted therefore has no quorum in that matter — easy to miss when the conflict is only noted in passing.
Minutes must be kept in numbered sequence. A set that was never approved, and so never numbered, is invisible until someone reviews the series, often years later.
Approval is by the chair and, where the board has more than one director, by another director the board has appointed. That appointment belongs in the meeting, not with whoever types up the minutes.
Directors and the CEO have the right to have a dissenting opinion recorded. A reservation raised aloud but never written down is hard to rely on later.
From notice to follow-up — without losing the thread.
Three things that sit at the foundation of every meeting and AGM in Strictboard.
Look up shareholders and organisations against the population and company registers. No manual entry — names, addresses and ownership structure flow straight into the attendee list.
Build the agenda item by item and attach proposed resolutions before the meeting. The board and shareholders show up prepared — and the decision points are clear from the start.
Every meeting has its own view with notes, chat and attachments. Everything discussed stays put — searchable, permission-controlled and tied to the right agenda item.
Before, during and after — in the same flow.
Features built specifically for the AGM — and that genuinely make the difference between a clean meeting and a messy one.
Every AGM gets a unique registration page. Share the link with shareholders and let them register themselves — or invite them by email with a personal link. No login required to attend.
When the AGM ends, the chair, attesters and vote controllers sign the minutes with BankID — straight from the app. Legally binding, without shuffling PDFs back and forth.
Send the signed minutes to every shareholder with one click — or publish them on the AGM's registration page. The history follows along, fully traceable.
Small details that make meeting day flow — for the board and the shareholders.
Book meetings and AGMs with a date picker that handles time zones and checks for calendar clashes.
Upload proxies, set voting power per shareholder and see the totals live during the meeting.
Run votes in real time. The result shows up right away — for every attendee and in the minutes.
Send notices straight from the system. Reminders go out automatically ahead of the meeting.
Decide who sees what — observers, attendees and attesters each get their own views.
Every past meeting and AGM is searchable in the archive — minutes, decisions and attachments in one place.
Enabled per organisation — useful source material for the minutes.
Transcription — automatic transcription in real time or from a recording. The full discussion becomes searchable text that can be tied to the right agenda item.
Recording — record the meeting with attendees' consent. Storage and permissions follow the organisation's policy and GDPR requirements.
Everything that ships with the meeting and AGM flow.
Decisions don't stop at the minutes – they get followed up and tied to ownership in Tasks and Forum. All in one place, with traceability throughout.
Yes, that is the point of building minutes from the agenda. Decisions are written onto the item they belong to while the discussion is fresh, rather than typed up from notes the next day.
The quorum is based on the total number of directors, not the number invited. A director flagged as conflicted in a matter does not count as present for that matter, which is the most common source of error.
Yes. Meetings may be held by phone or video as long as participants can communicate with one another and the requirements on notice, quorum and minutes are met. State the format in the minutes.
The material is circulated and signed without a meeting. The minutes must state that the decision was taken per capsulam, and the requirement that all directors had the chance to take part still applies.
Yes, in an unbroken series. Sequence numbering is required by Swedish company law and is the simplest way to notice a missing set — a gap shows immediately rather than at a review years later.