History gets overwritten
An owner is edited straight in the cell and the previous entry disappears, so past ownership can no longer be evidenced.
Manage the share register, ownership changes and history in one up-to-date and accessible system.
What's included in the share register.
Almost never day to day. Almost always at one of four events.
The ownership record looks after itself until someone needs to rely on it. By then it is too late to reconstruct the history — and that is exactly when it gets examined most closely.
In a share issue the total number of shares must match the registered share capital. If they diverge, registration stalls and the issue stops.
At a general meeting the register decides who may vote and for how many shares. An owner who was never entered cannot vote, and a meeting built on a faulty voting list can be challenged.
In a sale the register is the first document a buyer asks for. Gaps in the history become a discount on the price or warranties you have to carry.
On inheritance or divorce the acquisition must be evidenced and recorded. Without preserved history there is no way to show what applied when.
The share register is in development. Here is what that means concretely if you are evaluating us now.
The module has not launched. If you need a digital ownership register running this month, that part does not exist yet.
Until it launches there is a free share register template covering the three parts the law requires, plus a walkthrough of why the spreadsheet version falls short.
When the module ships it is included in the plan at no extra cost.
What we are building towards: change history that cannot be overwritten, supporting documents attached to every entry, and a sync with the issuance flow so ownership is current the moment registration completes.
The requirements are clearer than most assume — and they apply from the day the company is formed.
The board is responsible for the share register being maintained, preserved and made available. It must be kept for as long as the company exists and for at least ten years after it is dissolved.
The register must show the shares in numbered order with share class and any restrictions in the articles of association, and the owners with name, registration number and postal address.
In companies that are not central securities depository companies, the register must be available at the company to anyone who asks — not only to shareholders.
The share register is not filed with Bolagsverket. There is no central ownership register for private Swedish companies, so a lost register cannot be recovered from an authority.
A spreadsheet formally meets the requirements. The problems are practical — and they all surface at once, during an issue or a sale.
An owner is edited straight in the cell and the previous entry disappears, so past ownership can no longer be evidenced.
The file is emailed between the board, the auditor and advisers until nobody knows which version applies.
The transfer agreement sits somewhere else, so there is no way to show why a change was made.
The number of shares no longer matches the registered share capital after an issue — often discovered at registration.
A file on a laptop hardly meets the requirement to preserve the register for ten years after the company is dissolved.
The share register is the first document a buyer asks for. Gaps become questions you have to answer.
What is most often misunderstood about ownership records in Swedish companies.
The share register is not filed with Bolagsverket. The authority registers the company, its share capital and its board — but not who owns the shares in a private company. There is no central ownership register to recover a copy from.
The register of beneficial owners is a different thing. It concerns natural persons with controlling influence, is filed with Bolagsverket, and does not replace the share register.
Share certificates are not required. They are issued only if a shareholder asks, and most private companies have none. The register governs, not the certificate.
The register must be updated as soon as the company is notified of a transfer and the acquirer has evidenced it — not at year-end. Voting rights at the general meeting depend on the owner being entered.
On a new share issue, the new shares are entered only once the issue is registered. The total must then match the registered share capital.
No, the module is in development. Until launch there is a free share register template and a guide to the legal requirements.
No. Bolagsverket registers the company, its share capital and its board, but in a private company it does not register who owns the shares. There is no central register to recover a copy from if yours is lost.
In companies that are not central securities depository companies it must be available at the company to anyone who asks — not only to shareholders. The duty is to show it on request, not to publish it.
For as long as the company exists and for at least ten years after it is dissolved. The preservation duty outlives the company itself, which is hard to satisfy with a file on a laptop.
The board. The responsibility cannot be delegated away — the work can be done by an accounting firm, but the responsibility stays with the board.