Board portal for Swedish public limited companies
Swedish public limited companies are subject to rules private companies were relieved of in 2021. Written rules of procedure and CEO instructions remain statutory, notice periods differ, and information handling requirements are stricter. Here's what that means in practice — and where our limits are.
Updated
Requirements that apply only to public companies
| Requirement | Provision | Private companies |
|---|---|---|
| Written rules of procedure for the board, adopted annually | Ch. 8 s. 46 a | No requirement since 1 January 2021 |
| Written instructions on the division of duties between the board, the CEO and other bodies | Ch. 8 s. 46 b | No requirement since 1 January 2021 |
| The CEO may not be chair of the board | Ch. 8 s. 49 | Permitted |
| Notice for other extraordinary general meetings no later than three weeks before | Ch. 7 s. 55 | Two weeks |
| The articles may not shorten the notice period | Ch. 7 s. 20 | May be shortened to a minimum of two weeks |
What that requires of the tool
- Annual adoption must be evidenced. The rules of procedure and instructions have to be tied to the board resolution that adopted the version in force — version history, not the latest file in a folder.
- Committees need their own spaces. Audit and remuneration committees have their own documentation and their own circle, which shouldn't be open to the whole board.
- Access must be granular. With more roles — board, committees, CEO, management, auditor — role-based access becomes a requirement rather than a convenience.
- Access-level traceability. On questions of information handling you need to show who had access to what, and when.
Is Strictboard right for a public company?
Sometimes. We cover the core of board work — meetings, minutes, decisions, tasks, a document archive with role-based access and BankID signing — at a published price. That is enough for many unlisted public companies.
What we do not have: ISO 27001 certification, formalised board evaluation, a transaction data room or insider list management. If any of those is a requirement in your vendor review, look elsewhere.
Vanliga frågor
Must the rules of procedure be adopted every year?
Yes, in public limited companies. Take the decision at the statutory board meeting following the AGM and record it in the minutes, so the review becomes routine.
What is the difference between a public and a private limited company?
Public companies may offer shares to the public and face a higher minimum share capital along with the organisational requirements listed above. A private company may not offer shares to a wider circle.
Can the CEO sit on the board?
The CEO may be a director but may not be chair of the board in a public limited company.
We'll tell you if we're not enough
Tell us what your vendor review requires and we'll say plainly whether we meet it.
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